Exhibition & Trade Show Music Licence

Music can enhance the experience with your business at exhibitions and trade shows.

If you’re playing music on an exhibition stand at a trade show, conference or exhibition then you’ll usually need a music licence from PPL PRS.

By obtaining TheMusicLicence you’ll be able to play PRS for Music and PPL music legally and enjoy its benefits whilst ensuring that its creators are fairly rewarded for their work.

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Benefits of TheMusicLicence

TheMusicLicence from PPL PRS allows you to legally play and perform music at exhibitions, conferences and trade shows, whether through the radio, TV, laptop, mobile phone, other digital devices and/or live performances.

It will cover you and exhibitors for the use of virtually all commercially released music available – millions of songs and recordings, including the most popular and well-loved music not just from the UK, but also from around the world.

TheMusicLicence is made up of two elements, PPL and PRS for Music, both of which must be paid for in order for you to be licensed correctly.

Exhibitions and trade shows licence

Do I need TheMusicLicence?

Exhibition organisers or agencies will need to ensure that TheMusicLicence is obtained for each exhibition, conference or trade show. This includes background music usage within the exhibition area, such as purpose-built seminar and theatre areas, organiser owned bars, cafes and restaurants, other purpose – built feature areas, etc.

If there are exhibitors at a trade show, conference or exhibition, that are planning on using licensed music through either radio, TV, laptop, mobile phone, other digital
devices and/or live performances on their exhibition stand, then they’ll also need to purchase a music licence from PPL PRS.

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How is the cost calculated?

The cost of TheMusicLicence for exhibitions and trade shows depends on a number of factors. We have broken down the costs by business type to make it easier for you to calculate the cost of TheMusicLicence for your exhibition and trade shows.

Information about the cost of TheMusicLicence for Exhibition Venues

  • It is the responsibility of the exhibition organisers/agencies and the exhibitors themselves to ensure that TheMusicLicence is obtained for any music usage that takes place within the main exhibition area and on exhibitor stands at your venue.
  • However, you need to ensure that you are correctly licensed for any background music usage that takes place in foyers, cafés/bars/shops/restaurants, toilets/restrooms, offices and other public/communal areas that are managed by the venue.
  • Cafés/bars/shops/restaurants/etc. within the venue that are managed independently – such as franchises – will need to arrange for their own music licence, it is not the responsibility of the venue to obtain TheMusicLicence for these businesses.

PPL information about the cost of TheMusicLicence for exhibition & trade show organisers/agencies.

  • Exhibition organisers or agencies will need to ensure that TheMusicLicence is obtained for each exhibition, conference or trade show.
  • The event organiser/agency is responsible for paying the whole PPL element of TheMusicLicence for both the background music in the exhibition area, e.g. purpose-built bars, restaurants etc. and for any music usage on each exhibitor stand. This includes the use of TV, radio, CD/MP3 or any other digital device.
  • It’s worthwhile to ensure that you try and obtain the information from the exhibitors in relation to music usage on their stands as early as possible in the event process so that you are only charged for the music that is being used. The benefit of this being that you will have the option to recharge the exhibitor for the PPL as part of their package.

PRS information about the cost of TheMusicLicence for exhibition & trade show organisers/agencies.

  • Exhibition organisers/agencies also have the responsibility of obtaining TheMusicLicence for the PRS element of the licence for the background music usage within the exhibition area. This includes but is not limited to:
    • Purpose built seminar and theatre areas
    • Organiser owned bars, cafes and restaurants
    • Other purpose – built feature areas**
  • You will not need to arrange for the PRS element of the licence for the exhibitor’s music usage, it’s the responsibility of the exhibitors to arrange this themselves. You should advise them to contact PPL PRS directly on 0333 252 2028 to arrange for the PRS element of TheMusicLicence We recommend that this information is passed on to the exhibitor if they intend to play music on their stand, to coincide with you making arrangements to pay the PPL.
  • Please note that DJ’s, fashion shows or catwalks and other special circumstances will need to arrange for a secondary version of TheMusicLicence as this is calculated differently. More information about this is available in the tariff information below.

Information about the cost of TheMusicLicence for exhibitors

  • If you’re exhibiting at a trade show, conference or exhibition, and you plan on using licenced music through either TV, radio, CD, live performance or other digital device on your exhibition stand, then you’ll need to purchase TheMusicLicence.
  • As the exhibition organiser/agency already obtains the PPL element of the exhibitor music licence on your behalf, you are only required to obtain the PRS for Music element of TheMusicLicence for your exhibition stand.
  • The cost of TheMusicLicence for any background music on your exhibition stand is charged at a daily fee of £25.42 (excl VAT).

What licence do I need?

Licence Requirements Table Website Final

How much will my licence cost?

Licence Cost Table Website Final

Get a quote

If you’ve got all your information ready, please contact us or complete our Get TheMusicLicence form to arrange a quote.

Call us on 0116 290 0525

(8am-6pm, Monday-Friday)

Ready to play music?

Set up a new music licence for your exhibition or trade show.

Get TheMusicLicence

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    Related articles

    Thinking about playing music at your exhibition or trade show and want to know more?

    What is TheMusicLicence?

    What is TheMusicLicence

    TheMusicLicenceallows you to legally play music for employees or customers in your business through the radio, TV, other digital devices and live performances.
    Learn more

    Do I need a music licence?

    Do I need a music licence?

    If you use, play or perform music in your business or organisation, the chances are you need a music licence.
    Learn more

    Where does my money go?

    Where does my money go?

    After our business costs, music licence fees are distributed to all those involved in making music via our parent companies PPL and PRS for Music.
    Learn more

    How do I get TheMusicLicence?

    Call us on 0116 290 0525

    (8am-6pm, Monday-Friday)

    Alternatively you can complete the online form and an adviser will be in touch.