Exhibition & Trade Show Music Licence

Information about the cost of TheMusicLicence for Exhibition Venues

• It is the responsibility of the exhibition organisers/agencies and the exhibitors themselves to ensure that TheMusicLicence is obtained for any music usage that takes place within the main exhibition area and on exhibitor stands at your venue.
• However, you need to ensure that you are correctly licensed for any background music usage that takes place in foyers, cafés/bars/shops/restaurants, toilets/restrooms, offices and other public/communal areas that are managed by the venue.
• Cafés/bars/shops/restaurants/etc. within the venue that are managed independently – such as franchises – will need to arrange for their own music licence, it is not the responsibility of the venue to obtain TheMusicLicence for these businesses.

PPL information about the cost of TheMusicLicence for exhibition & trade show organisers/agencies.

• Exhibition organisers or agencies will need to ensure that TheMusicLicence is obtained for each exhibition, conference or trade show.
• The event organiser/agency is responsible for paying the whole PPL element of TheMusicLicence for both the background music in the exhibition area, e.g. purpose-built bars, restaurants etc. and for any music usage on each exhibitor stand. This includes the use of TV, radio, CD/MP3 or any other digital device.
• It’s worthwhile to ensure that you try and obtain the information from the exhibitors in relation to music usage on their stands as early as possible in the event process so that you are only charged for the music that is being used. The benefit of this being that you will have the option to recharge the exhibitor for the PPL as part of their package.

PRS information about the cost of TheMusicLicence for exhibition & trade show organisers/agencies.

• Exhibition organisers/agencies also have the responsibility of obtaining TheMusicLicence for the PRS element of the licence for the background music usage within the exhibition area. This includes but is not limited to:
  
  • Purpose built seminar and theatre areas
  • Organiser owned bars, cafes and restaurants
  • Other purpose – built feature areas**
• You will not need to arrange for the PRS element of the licence for the exhibitor’s music usage, it’s the responsibility of the exhibitors to arrange this themselves. You should advise them to contact PPL PRS directly on 0333 252 2028 to arrange for the PRS element of TheMusicLicence We recommend that this information is passed on to the exhibitor if they intend to play music on their stand, to coincide with you making arrangements to pay the PPL.
• Please note that DJ’s, fashion shows or catwalks and other special circumstances will need to arrange for a secondary version of TheMusicLicence as this is calculated differently. More information about this is available in the tariff information below.

Information about the cost of TheMusicLicence for exhibitors

• If you’re exhibiting at a trade show, conference or exhibition, and you plan on using licenced music through either TV, radio, CD, live performance or other digital device on your exhibition stand, then you’ll need to purchase TheMusicLicence.
• As the exhibition organiser/agency already obtains the PPL element of the exhibitor music licence on your behalf, you are only required to obtain the PRS for Music element of TheMusicLicence for your exhibition stand.
• The cost of TheMusicLicence for any background music on your exhibition stand is charged at a daily fee of £25.42 (excl VAT).